The Vancouver Ultimate League Society’s Annual General Meeting is Monday, December 8, 2025. Below are details on registering for the meeting, naming a proxy, and accessing all meeting documentation.
MEETING DETAILS
| Date | Monday, December 8, 2025 |
| Time | 7:00pm. Call opens at 6:15pm for registration. |
| Location | Virtually via Zoom. Link will be emailed to members who register. |
REGISTER
Members in good standing can register here by Sunday, December 7 at 6:30pm. The Zoom Meeting Link will be shared by email and on myVUL in the morning of December 8. Registration is required to confirm membership and eligibility.
Proxy votes
A member in good standing may authorize another member in good standing to vote on their behalf at the AGM by including their name on the registration form.
Voting for members younger than 16
Members who are younger than 16 years old at the time of the meeting may have their vote exercised at meetings of Members by a parent or guardian. A parent or guardian with multiple children registered with the Society who are younger than 16 years old may exercise one vote per child. Also, multiple parents/guardians of the same child who is registered with the Society and who is younger than 16 years old may both attend a meeting of the Members but may only exercise one vote.
AGENDA
Access the AGM agenda and supporting documents here. You must be logged into your myVUL account to access this page.
Submitting new business items
Per bylaw 3.7 New Business , proposed other items of business, or a Member’s proposal, must be submitted to the Board of Directors (board-contact@vul.bc.ca) by 7:00 PM (PST) on Tuesday, November 18, 2025.
ELECTIONS
The VUL Governance Committee is seeking enthusiastic, skilled and committed candidates to fill four director positions on the VUL Board of Directors on two-year terms. Join our Board and help guide the growth of Ultimate in Metro Vancouver.
Role of a Director
The elected Board of Directors provides strategic leadership to the VUL, and meets approximately every two months in addition to the Annual General Meeting. Board members also sit on committees such as Finance, Strategic Planning, Human Resources, Hall of Fame, and Governance, with varying time commitments from month to month.
Read more about our board and its responsibilities on our Board page.
Submitting a nomination
The deadline to submit a nomination to board-contact@vul.bc.ca is 6:00 PM (PST), Friday, November 28, 2025.
Your nomination must include the following:
1. The full name of the nominee.
2. Nominee's complete mailing address, including postal address, email address and phone number *.
3. A summary of the nominee's reasons for joining the Board and relevant experiences.
4. If you are nominating someone else, you must include the nominee's consent to be nominated by copying them on the email.
Contact us at board-contact@vul.bc.ca if you have questions.